This policy provides guidelines for the use of personally owned notebooks, smart phones, tablets and {insert other types of mobile devices} for business purposes. All staff who use or access our company technology equipment and/or services are bound by the conditions of this Policy.
Procedures
Current mobile devices approved for business use
The following personally owned mobile devices are approved to be used for business purposes:
- {insert type of approved mobile devices such as notebooks, smart phones, tablets, iPhone, removable media etc.}
- {insert type of approved mobile devices such as notebooks, smart phones, tablets, iPhone, removable media etc.}
- {insert type of approved mobile devices such as smart phones, tablets, iPhone etc.}
- {insert type of approved mobile devices such as notebooks, smart phones, tablets, iPhone, removable media etc.}.
Registration of personal mobile devices for business use
Guidance: You will need to consider if the business is to have any control over the applications that are used for business purposes and/or used on the personal devices.
Employees when using personal devices for business use will register the device with {insert relevant job title or department here}.
{insert relevant job title or department here} will record the device and all applications used by the device.
Personal mobile devices can only be used for the following business purposes:
- {insert each type of approved use such as email access, business internet access, business telephone calls etc.}
- {insert each type of approved use such as email access, business internet access, business telephone calls etc.}
- {insert each type of approved use such as email access, business internet access, business telephone calls etc.}
Each employee who utilises personal mobile devices agrees:
- Not to download or transfer business or personal sensitive information to the device. Sensitive information includes {insert types of business or personal information that you consider sensitive to the business, for example intellectual property, other employee details etc.}
- Not to use the registered mobile device as the sole repository for our company’s information. All business information stored on mobile devices should be backed up
- To make every reasonable effort to ensure that our company‘s information is not compromised through the use of mobile equipment in a public place. Screens displaying sensitive or critical information should not be seen by unauthorised persons and all registered devices should be password protected
- To maintain the device with {insert maintenance requirements of mobile devices such as current operating software, current security software etc.}
- Not to share the device with other individuals to protect the business data access through the device
- To abide by our company‘s internet policy for appropriate use and access of internet sites etc.
- To notify our company immediately in the event of loss or theft of the registered device
- Not to connect USB memory sticks from an untrusted or unknown source to our company‘s equipment.
All employees who have a registered personal mobile device for business use acknowledge that the business:
- Owns all intellectual property created on the device
- Can access all data held on the device, including personal data
- Will regularly back-up data held on the device
- Will delete all data held on the device in the event of loss or theft of the device
- Has first right to buy the device where the employee wants to sell the device
- Will delete all data held on the device upon termination of the employee. The terminated employee can request personal data be reinstated from back up data
- Has the right to deregister the device for business use at any time.
Keeping mobile devices secure
The following must be observed when handling mobile computing devices (such as notebooks and iPads):
- Mobile computer devices must never be left unattended in a public place, or in an unlocked house, or in a motor vehicle, even if it is locked. Wherever possible they should be kept on the person or securely locked away
- Cable locking devices should also be considered for use with laptop computers in public places, e.g. in a seminar or conference, even when the laptop is attended
- Mobile devices should be carried as hand luggage when travelling by aircraft.