F19. Meeting Record

2. Minutes and Actions from Last Meeting

3. Site Safety Performance Review

4. Incident & Injury Review

5. Safety Communications / Consultation

6. Site Hazard Inspection Checklists

7. Risk Assessments

8. Health & Safety Training Review

9. General Business

10. Close

1. Signed off once all actions have been addressed.
2. Distribute to Management Team & all HSC members
3. Copy on prominent team communication board
4. Copy filed in “Meetings

Meeting Agenda

Select a group of Safe Operating Procedures and Risk Assessments from your Company Policy & Procedures Manual and print the documents ready for the discussion.

Meeting Agenda

Print a copy of the Document “Doing Business with Contractors” for each Contractor. Open a new “Organisation” and use “Ctrl P” to print a copy of the “Organisation details for completion

This meeting has been called to inform you about legislation changes. I will give you an opportunity to comment and meeting minutes will be recorded and available upon request. Our company is now required by Law to comply with the new National legislation designed to ensure your safety. We as your Principal Contractor have some duties to perform, but so also do you.

We must give you the opportunity for Consultation – to provide your input in to how we should work safely. This may take the form of tool box talks or being a Safety representative. On site you will be given the opportunity to elect a Safety representative.

Consultation must be encouraged in the following situations:

• Creating a Safe Work Method Statement
• Conducting a Risk Assessment
• Making decisions that affect your safety

Staff induction. You have been or will be provided with training on our company. We also require you to commit to various Company rules and procedures. We will discuss those now by going through our induction booklet.

Provide copy of booklet to worker. Complete the details Booklet to be signed and scanned, add to worker individual file

This meeting has been called to inform you about legislation changes. I will give you an opportunity to comment and meeting minutes will be recorded and available upon request.

Our company is now required by Law to comply with the new National legislation designed to ensure your safety. We as your employer have some duties to perform, but so too do you. If a worker does not do the following they risk prosecution by an inspector

Another of our duties is to provide you with the opportunity for Consultation- provide your input in to how we should work safely. This may take the form of tool box talks or being a Safety representative

• Creating a Safe Work Method Statement
• Conducting a Risk Assessment
• Making decisions that affect your safety

Time for some input from you. I invite you to discuss the following. Meeting minutes will be taken and put on record

Our site rules are as follows

• All first aid treatment is to be recorded
• All Team Members are to be aware of and comply with all WH&S Act & Regulations, and Codes of Practice relevant to their trade, their SWMS’s and the requirements for this project, including Electrical Safety
• Report any WH&S problems that you see or have concerns about. Team Members breaking safety requirements will be warned and/or expelled from site depending on the frequency and seriousness of the breach. Horseplay, practical jokes, bullying, initiation offensive behaviour and the like will not be tolerated
• Persons affected by alcohol, drugs, or substances of abuse shall not be allowed or permitted onto the workplace. The consumption of alcohol, drugs or substances of abuse are is not permitted anywhere on or at the workplace. Persons who rely on prescription drugs shall notify their supervisor prior to commencement of work.
• PCBU are to supply the PPE and give instruction on its use to workers. All defective equipment shall be removed from site. All Team Members are to wear the appropriate personal protective equipment as required or as posted by signs
• Drinks should be contained in cans, tins, plastic containers, insulated drink containers or the like. Any glass or empty tin or can brought onto the workplace shall be disposed of responsibly immediately after use
• No smoking zones include lunchrooms and offices. Smoking on site may be permitted at a pre determined area with written approval
• Use the toilets and amenities provided, and keep them clean. Anybody found urinating or defecating on site, other than in the toilet provided, will be removed from the workplace immediately and banned from re-entry
• Team Members must not carry out tasks they are not familiar with or have not been trained for or are not licensed to perform
• Loud public broadcast radios, tape players, and like appliances are not permitted on site • Perimeter scaffolding shall not be removed, dismantled or altered by anyone, unless authorised in writing
• All protruding nails, bolts, steel reinforcing bars or other dangerous protruding objects, including edges of metal, are to be removed, bent over or otherwise protected to an approved standard Removed nails and metal objects are to be placed in rubbish or recycling bins and not tossed on the floor/ground for someone else to clean up
• No one is permitted to dig excavations or trenches without obtaining written permission. Anything (e.g. star pickets, posts, shovels, picks, excavators, rippers, plant and the like) that can penetrate into the ground more than 300mm will require written permission
• Access/egress must be installed to any excavation and any trench where a Team Member has to enter to do any task. All accessible trenches and excavations shall be shored, battered or benched before any Team Member may enter into them to do any task/work. A team member will remain outside the trench or excavation area in case of any emergency
• No dogs allowed on workplace unless restrained on a leash and left near the Site Office or front boundary
• All Team Members operating or erecting plant or equipment must hold the relevant certificate, licence or have documented evidence of experience and operate in accordance with the appropriate safety procedures in place
• All plant, machinery, equipment, tools, are to be maintained in a serviceable condition, inspected before use and have all guards in place before being permitted on site. Team Members will check daily plant for safe operation before being used for any task. Compressed Air will not be used to clean clothing or blow on body

Topic

A review of our business premises has found the following chemicals are in use. We are providing a Hazardous chemical register, a copy of the SDS for each chemical and a risk assessment.

We will discuss how you will use each of these chemicals. You will work with those chemicals using the agreed procedures and you will sign this form to acknowledge being given instruction. The chemicals we use are listed here on the register.

All workers will be instructed in the safe use of those Chemicals. Acknowledgement of the instruction is provided by signing of the attendance record above

Emergency Planning

It is a requirement that we discuss our emergency management plan. A copy of the Plan is provided, it discusses the following:

What is Emergency Management?

Emergency Management is a range of measures to manage the risk from unplanned events. It involves the Plans, structures and arrangements which are established to bring together a comprehensive and coordinated way to deal with Emergency needs.

Emergency managers then are those who carry out any task before, during or after an emergency event, and who contribute to creating or maintaining safety.

What is an Emergency?

An Emergency is an event, either actual or imminent, which endangers or threatens to endanger life, property or the environment, and which requires a significant and coordinated response.

What is a Disaster?

A disaster is a serious disruption which threatens or causes injury and / or damage to property and infrastructure. A disaster is beyond the day to day capacity and requires the mobilisation and organisation of resources other than those normally available

• What to do in case of emergency
• Who has what duties
• Emergency assembly point We must also give you “First Response Information

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