What is an Integrated Management System?
Previously, individual management systems have been developed and implemented for Quality, Safety and Environment etc. and each of these have been designed to meet different international and national standards such as ISO 9000, ISO 14001 and ISO 45001.
Integrated Management Systems
Integrated Management Systems (IMS) encapsulate all the aspects of our typical Management System Development, whilst adopting a holistic approach towards quality, safety and environmental management across all formalised systems. This means that all the processes and the documents that describe them will take a holistic approach to quality, safety and environmental management encouraging your staff to do the same.
Some of the characteristics of an Integrated Management System:
- It must be a simple system to operate
- It must help users to quickly find the information they need to do their job
- It should only display relevant information and functionality
- It should ensure that confidential information is restricted to people on a need to know basis
- It should require that users only enter information once
- It should be easy to administer by your business users and not require excessive IT expertise to install, operate or support
- It should be flexible enough to meet the requirements of each standard as well as the regulative requirements of each jurisdiction in which you operate under.
Our IMS
We utilise Whirligig Compliance™, an Integrated Management System provided by The Whirligig Group via subscription, to enhance our compliance and management processes. This system enables us to streamline our operations and integrate best practices across all areas of our business. Whirligig Compliance™ is hosted on AWS servers with encryption, hardened WAF security measures to avoid hacking and phishing. It is backup everyday. Our IMS includes but is not limited to:
- Policy & Procedures
- Safe Operating Procedures
- Forms
- Hazards Management
- Risk Management
- Verification of Competency (VOC) – plant, tools, tasks
- Registers
- R1. Goals, Objectives & Targets
- R2. Hazard
- R3 Risk
- R4. Internal factors
- R5. External factors
- R6. Interested parties
- R7. Legislation Changes
- R8. Training Matrix, Roles & responsibility
- R9. Asbestos
- R10. Insurance
- R11. Licence
- R12. Plant / vehicles
- R13. Tools & equipment
- R14. Staff
- R15. Contractors
- R16. Suppliers
- R17. Hazardous chemicals
- R18. Customers
- Incident reporting
- Client satisfaction surveys
- Inductions, Task Training and Skill Assessments
- Job/project management
- Manage, review and approve documents and forms via workflow to the next applicable role
Our IMS includes but is not limited to:
- Whirligig Compliance
- Accounting software
- Emails
- Communication applications e.g. encrypted messaging applications, text messages, online meeting applications, shared cloud applications, etc.
- Cloud Storage
- Physical Storage including servers and paper files
- Photos
- Forms
- Documents
- Work / quote management software
- Social media
- Website
Our Company is committed to continuously improving our IMS with the support of The Whirligig Group. Our IMS is designed to align with our strategic objectives and support our commitment to providing high-quality products/services while minimising our environmental impact and ensuring the health and safety of our employees and stakeholders.