Purpose of the Policy
This policy provides guidelines for the issue and use of business credit cards.
Procedures
An employee will only be issued a credit card once the Credit Card Authorisation Form has been completed.
The business credit card can only be used for travel, authorised entertainment and purchases of small value expenses or equipment up to the value of $500.
No cash advances are to be taken using the business credit card unless authorised by CEO.
Where a business credit card is lost or stolen, then the owner of this card is to notify CFO who is responsible for notifying the issuing agency and ensuring the card is cancelled.
The use of the business credit card is not to be used for personal expenses.
All holders of business credit cards are required to reconcile the monthly credit card statement to the expense form, attach all receipts for payments made on the credit card and have the expense statement authorised by CFO.
Upon completion and authorisation of the monthly expense statement, these documents are to be forwarded to CFO for payment of the credit card statement.
All business credit cards are to be returned to the business when the person is requested to by CEO or where they cease employment with the business.