This policy has been developed in support of the enterprise agreement provisions that relate to the processes for payment of salaries and the authorisation of deductions from a staff member’s salary
Policy Statement
Our company pays staff salaries on a fortnightly basis, by way of electronic funds transfer to the financial institution(s) and account(s) nominated by the staff member. Deductions from a staff member’s salary, other than those required by law, shall be made by the company only in accordance with the staff member’s written authority, which our company shall obtain annually.
Policy Purpose
The purpose of this policy is to clarify the arrangements which apply to the payment of salaries to all staff and the deductions our company will make from a staff member’s salary payment.
Application of Policy
This policy applies to all staff employed by our company.
Procedures
Payment of Salaries
Where the normal day for payment of salaries falls on a day or the day following a holiday, salaries will normally be paid not later than the day on which the bank is open for business immediately preceding that holiday.
A staff member who receives a salary payment from our company will also receive a payment advice setting out particulars of the payment made and any deductions made therefrom.
If a staff member notifies the company of an underpayment, our company will make a corrected payment to the staff member normally within two working days. By mutual agreement, in writing, between the staff member and our company, such payment may be made not later than the pay day for the next pay period.
An overpayment to a staff member shall normally be recovered at the rate the overpayment was made and shall normally be rectified within the financial year that the overpayment occurred.
A staff member shall have the right to negotiate the rate of repayment provided that the rate shall be not less than 10% of the total overpayment per fortnight until the overpayment has been fully recovered.
No recovery action of an overpayment shall commence until the staff member has been advised, in writing, by our company as to the circumstances surrounding the overpayment.
If the staff member’s employment with our company is terminated, the company retains the right to recover any overpayment owing. Where possible the amount will be deducted from their final monies.
Deductions from a Staff Member’s Salary
Except for those deductions which our company is required to make by law, the company will only deduct amounts from a staff member’s salary following receipt of written authority from the staff member.
Voluntary deductions from a staff member’s salary will be at the discretion of the company, and our company will confirm with the staff member annually that she/he wishes these deductions to continue.