Chapter 6.6.8 – Reimbursement of Expenses

This policy has been developed to support the provisions in the Company Staff Enterprise Agreement 2013 – 2017 that relate to the reimbursement of expenses.

Policy Statement

Subject to taxation requirements associated with company salary packaging arrangements, a staff member will not be out of pocket as a result of incurring expenses associated with the carrying out of our company business where such expenses are reasonable and have been approved by the staff member’s nominated supervisor prior to expenditure.

Policy Purpose

This policy informs staff members of their entitlements associated with reimbursement of expenses incurred by them for our company related business.

Application of Policy

This policy applies to all staff of our company who incur expenses arising out of company business. The amounts payable under Schedule 1 of this policy will be reviewed by our company from time to time to ensure they remain consistent with the applicable Australian Taxation Office Rulings.

Approvals

A staff member must obtain prior approval from her/his nominated supervisor before incurring an expense on the behalf of our company.

Procedure

A staff member who is required by the company to travel on company business or who incurs an expense arising out of company business, shall be reimbursed in accordance with the rates and conditions set out in Schedule 1 of this Policy.

A staff member, who incurs expenses arising out of company business, may request a cash advance for the anticipated expenses or alternatively seek reimbursement following expenditure. In either of these circumstances, tax receipts and/or invoices must be presented to account for all expenses incurred. If expenditure is incurred whilst overseas on company business, appropriate documentary evidence must be presented to account for all expenses being claimed.

Staff members who are eligible to claim reimbursement of work related expenses should complete a Staff Reimbursement Form located in the Forms section of the Finance webpage and email the completed form to Finance.